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Taking Care of an Immediate Family Member with an Illness or Injury For 5 Days Or Less

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When and How Benefits Apply?    

If you have an immediate family member with a minor or short-term illness, you may qualify for benefits under DePaul’s sick pay policy. Immediate family members include your son, daughter, spouse or parent. Please refer to the following chart to learn when and how this benefit applies to the minor or short-term illness of a family member. (To read a description of the policy, please click on the policy name.)

Please note: If your absence due to illness or injury of an immediate family member has or will exceed 5 days in a calendar year, please review the section of this web site entitled How do I take a leave of absence for... Serious Illness or Injury of an Immediate Family Member and follow the procedures listed there.

Policy:

Sick Pay

Eligibility:

  • Full-time employment with DePaul
  • Non-exempt (hourly) employees: may use 5 days of accrued sick pay per calendar year to use for short-term illness or injury of an immediate family member.
  • Exempt (salaried) employees: accrual not necessary, 5 days of Sick pay are available per calendar year to use for short-term illness or injury of an immediate family member.

Benefit:

  • Generally, 100% of salary paid and all benefits remain active as long as premiums are paid
  • Non-exempt (hourly) employees use accrued sick leave. If accrued sick leave is insufficient, employee may use accrued vacation days.

Duration:

Up to 5 work days per calendar year.

Start Date:

First day of absence



What are the Initial Steps?    

What should I do first?

Contact your manager as soon as possible after you determine the need to be absent from work.

What forms do I need to submit before leaving?

None. If you are a non-exempt employee, you must enter your sick days on your timesheet (Campus Connection, For Employees, My Timesheet). This is entered the same way you enter regular sick pay


What happens to my Salary?    

Is the leave paid?

Yes.


What happens to my Benefits?    

Coverage under the following university benefit plans may continue during while receiving sick pay if you were covered on the day the absence began and employee contributions (where applicable) are paid:

  • Medical
  • Dental
  • Vision Care
  • Life and Accidental Death and Dismemberment
  • Short- and Long-Term Disability
  • Adoption Assistance
  • Faculty and Staff Assistance Program
  • 403(b) Retirement Plan Contributions
  • Flexible Spending Accounts
  • Transportation Program Deductions
  • Health Savings Account Contributions
  • Sick Time
  • Vacation Time

During Paid Leave

If you are receiving pay under the University policy for sick pay or vacation, all of the above-mentioned plans and contributions continue. Regular employee contributions will continue through payroll deduction. Faculty and staff can change or stop retirement plan, transportation program, and Health Savings Account contributions at any time.

Vacation and sick time continue to accrue during an FMLA leave of absence.


While I am out...    

What happens if a performance review or salary increase is scheduled during the time I am on leave?

The salary increase will take place as scheduled.

What do I need to do during my absence from work?

Stay in touch with your manager, notify him or her of your expected return date.

What do I do if I need to extend my absence?

Notify your manager as soon as possible.


When I return...    

Is any documentation needed in order to return to work?

No.

What will happen if I do not return to work when my leave time has expired?

Failure to return may result in termination of employment.

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Quick Reference – To Do List    

As soon as illness of family member occurs:

  • Notify your manager

During absence

  • Maintain contact with manager

Prior to return

  • Contact manager and inform of plans to return to work