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February 12, 2014 Reporting Family Sick Leave

To: Full-time Staff and Managers of Full-time Staff

Effective January 1, 2014, new time reporting codes were added for full-time staff to report hours that are taken to care for an immediate family member who is ill or injured:

*  Non-exempt employees use the time reporting code FSN to report family sick leave. Hours reported using the FSN time reporting code are subtracted from the employee's available sick leave balance.

*  Exempt employees use the time reporting code FSE to report family sick leave.

For all employees, a maximum of 5 sick days per calendar year can be used to care for an ill or injured family member.  For additional information about the use of sick time, please refer to the Sick Time, Short and Long-Term Disability policy. The University Policies & Procedures website may be accessed at the following link:

Please contact Payroll Services at or 312-362-8692 for questions regarding this message or for adjustments to any previously submitted timesheets. Contact for questions regarding the Sick Time, Short and Long-Term Disability policy.

November 27, 2013 403(b) Plan Upcoming Fund Changes and Annual Notices

To All DePaul Employees

On November 27th, DePaul announced changes to the fund lineup in the 403(b) Retirement Plan coming in January 2014.  In addition, the Department of Labor requires annual notices to be provided to all employees and plan participants, which were included with the announcement about the fund changes.  Please click here for the notice sent to all employees and plan participants.

For additional information and details about the 403(b) Retirement Plan, please visit the 403(b) page of the Human Resources site:

October 1, 2013 Health Care Reform
  Health Care Reform Information

September 23, 2013 Health Care Exchange Notice

Health Care Exchange Notice

May 7, 2013 Updated Employment Eligibility Form (Form I-9)

Effective May 7, 2013, employers are required by the Department of Homeland Security to use the updated Form I-9 for all hires. The new form can be found here.

Key changes to the Form I-9 include: 

  • The form is now 2 pages. The first page is Section 1 (completed by the employee) and the second page is Section 2 (completed by the employer).
  • In Section 1, there are now fields for telephone number and e-mail address. These fields are optional.
    • As a reminder, since DePaul University does not participate in the E-verify program, Social Security Number is optional as well.
  • The Citizenship or Immigration Status section in Section 1 has been expanded.
    • For employees on a F-1/J-1 or H-1B visa, they will be required to:
      • provide the date they are authorized to work until
      • provide their Form I-94 number and their foreign passport number and country of issuance.
    • For employees with an EAD/EAC (Employment Authorization Card/Document), they can provide their
      • expiration date on the card and
      • Alien Registration Number (A#).
  • In Section 2, List A has been expanded to three unique document sections. This primarily impacts employees on a F-1 or J-1 visas.
    • For F-1/J-1 visas, All three document sections will need to be completed for:
      • Foreign Passport
      • Form I-94
      • I-20 (F-1) or DS-2019 (J-1) NOTE: the document number for the DS-2019 and I-20 is referred to as SEVIS Number.

Please contact HR Central (312/362-7505) or Christina Kallenborn (312/362-6854) with any questions pertaining to Employment Eligibility Form (Form I-9).

September 10, 2012 Back Up Care to the Rescue

All benefits-eligible faculty and staff have access to the Bright Horizons Back Up Care Advantage Program. Details of the temporary back up care program are available under the Work-Life web page Caring for Family

The program was recently featured on Newsline online.

Questions about the program can be directed to a Bright Horizons care consultant at 877-BH-CARES (877-242-2737). 

February 2012 DePaul Introduces the Stay Healthy and Earn Healthy Vin-cent$ Campaign.

As part of an ongoing program to promote the health, safety, and productivity of DePaul’s faculty and staff, the university has launched its Staying Health Campaign.  This website will provide information and resources for making health-related decisions to improve overall well-being in order to support your families, the university’s mission and values, and to help enrich the entire community.

Click here for more information.


November 3rd, 2010 HR Service Survey 2010

The 2010 HR Service Survey is now complete! After tallying a total of 143 responses (30% response rate) from faculty and staff with management responsibilities, the results were analyzed for HR service strengths and areas for improvement. In light of the results, existing HR objectives were reviewed and additional action plans were created to continue improving overall service to the university. The final presentation has been posted for your information. Contact Julie Nuter at or Gary Miller at for additional information.

View the report

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