Click For Home Page

Staff Recognition Award Program

Effective July 1, 2014 - June 30, 2015

The DePaul University Staff Recognition Award Program is designed to reward distinctive and exceptional achievements that go above and beyond an employee's core job duties and significantly contribute to:

  1. university initiatives
  2. departmental initiatives
  3. student success and/or improved student experience
  4. improved operational efficiency
  5. exceptional customer service

Dedicated employees make DePaul’s mission to provide students with an extraordinary education possible, with a focus on service and social justice.  Recognition of employees’ contributions that go beyond their core duties shows employees appreciation and respect in a tangible manner and motivates staff to continue their excellent work in support of DePaul's mission.  Timely recognition is critical to reinforce the connection to actual achievement throughout the year.


  • Full-time staff and part-time staff are eligible. 

The award may range from a minimum of two hundred dollars ($200) to a maximum of three thousand dollars ($3,000) depending on the level of the accomplishment.   The amount of the reward should be proportionate to the significance of the achievement.

  • Employees are eligible to receive a maximum of three awards per fiscal year, totaling no more than six thousand dollars ($6,000). 
  • Awards may be individual or group based.

Ineligible submissions

  • Self-nominations are ineligible.
  • Vice presidents and deans are ineligible.
  • Athletic coaches are ineligible, as compensation is contract-based.
  • Awards that do not comply with the Higher Education Act (HEA) are ineligible.  For questions whether a payment falls within the HEA, please contact HR at
  • The Higher Education Act (HEA) prohibits payments for the following reasons:  “any commission, bonus or other incentive payment based in any part, directly or indirectly, upon success in securing enrollments or the award of financial aid, to any person or entity who is engaged in any student recruitment or admission activity, or in making decisions regarding the award of Title IV HEA program funds”. 

 Nomination and Approvals

  • Any faculty or staff member may nominate an employee as having made an exceptional contribution.
  • The employee’s manager must concur with and approve the nomination.

 Types of Awards

  • Individual Award
    An award given to an individual for a significant achievement completed on their own.

Examples of Level of Accomplishment

Award Amount

One time contribution of an individual helping another for a limited number of time (e.g. assisting a co-worker  meet a critical deadline over the course of a few days).

$250 to $500

One time contribution of an individual who takes on additional tasks or projects not part of his/her primary duties, for a short-period of time in the unit

$500 - $800

Improving an overall process for an entire department (several weeks of work)

$750 to $1,000

  • Group Award
    An award given to a group of employees for working collectively on a project or initiative that encompassed cross-functional collaboration at the department or university-wide level.  The amounts may vary by individual team member commensurate with the level of individual accomplishment toward the group achievement.

Examples of Level of Accomplishment

Award Amount

Improve an overall process for a unit (several weeks of work) – Team Member (T)

(T) $300 to $500

Improve an overall process for an entire department (several weeks of work) – Team Member (T); Lead the team (L)

(T) $400 - $600

(L) $750 to $1,000

Improve an overall university process (several months of work) – Team Member (T);  Lead the team (L)

(T) $500 to $1,000

(L) $1,500 to $3,000

Implementing an entire new system (touching one department) – Team Member (T); Lead the team (L)

(T) $1,000 to $1,500

(L) $1,500 to $2,000

Implementing an entire new system (touching multiple departments or the entire university) – Team Member (T); Lead the team (L)

(T) $1,250 to $2,000

(L) $1,500 to $3,000

  • Acting/Interim Award
    An award given to an individual in recognition for filling additional duties for another team member during an absence or short-term position vacancy.  Acting/Interim awards are not a substitute for recording additional hours worked and non-exempt recipients are required to record all hours worked.  These types of awards must be made after the accomplishment has been completed and not communicated to the employee in advance of the award. 

Examples of Level of Accomplishment

Award Amount

Filling in for a staff vacancy for 1-2 months

$1,000 - $1,500

Filling in for a staff vacancy for 3-4 months

$2,000 - $2,500

Program Funding
The Office of Human Resources administers a central account for the Staff Recognition Award Program.  Funds are allocated in July (beginning of the fiscal year) to each vice president and dean based on the number of full-time staff in each area.  Funds not used in one fiscal year may not be rolled into the new fiscal year’s allocations. 

Steps to Submit

The requestor completes the Staff Recognition Nomination Form, and attaches to the request within the Payment Request System in Campus Connection.

  • Please allow 2 weeks for processing from date of submission
  • At fiscal year-end, requests submitted after the 5th of June will be processed in the following fiscal year.
  • Detailed instructions for submitting a request can be found within the Payment Request System Guidebook provided by Payroll.  

2. Human Resources encourages managers to request an award certificate to present to the employee along with a copy of the nomination submitted.  Please email requests for certificates to

3. After the award has reached final approval, the manager informs the employee of the award amount and date to be paid. The nominee will receive the award based on the next available payroll in line with the normal payroll calendar.

4. Awards are subject to all applicable taxes.